Kempner PTO Executive Board 

President:

• Set agenda & preside over all meetings

• Signer on bank account

• Communicate with committee chairs, KHS parents & campus administration

Vice-President:  

• Preside in absence of President

• Maintain official records & histories

• Preside over committees as necessary

2nd VP-VIPS:  

• Act as liaison between Kempner PTO & other campus volunteer organizations

• Maintain approved volunteer list, record & submit volunteer hours

• Arrange volunteers as needed & recognize the volunteer of the month

• Attend FBISD VIPS monthly meetings

Treasurer:   

• Keep books & records of all financial transactions

• Make disbursements as needed

• Signer on bank account

• Present financial statement at meetings

• Prepare & submit books to audit committee

• Prepare budget and all tax documents

Secretary:  

• Record minutes at all meetings of the organization

• Maintain bylaws & correspondence

Additional Organization Roles

Shared Dreams/Cougar Cove Coordinator: Schedules volunteers to assist Shared Dreams in our assigned week at the Shared Dreams HQ. Conducts and advertises annual drive benefitting SD. For more info on Shared Dreams/Cougar Cove see the link at top of this page. Creates a sign up for the Cougar Cove for volunteers. Recruits and trains volunteers in the Cougar Cove.  Maintains stock and presence(decor, instructional folders, updates, etc.)in the Cougar Cove.  Creates, advertises, and provides donation drives.  Provides information to the Board and membership regularly regarding Shared Dreams, Collaborative Communities and the Cougar Cove. 

KHS Grants Coordinator: Distributes application forms to staff department heads, reviews requests and makes recommendations to the Executive Board for disbursement of allocated Kempner PTO funds.  First grant provided in Spring 2025 to Band/Mr. Robillard/Percussion in over 6 years.  Grant application created in 2023 by SDB and approved by KHS Principal. 

Hospitality Coordinator: Coordinates faculty/staff breakfast in August/September and February. Coordinates one faculty/staff luncheon each year, typically in November. Assists with Appreciation Events for staff.  May coordinate 8th Grade Parents Coffee in February.  

Fundraising Coordinator: Solicits donations from local businesses to supply Kempner PTO events. Organizes and advertises Spirit Days/Nights. Identifies and makes recommendations for other fundraisers to be voted upon by the Executive Board. 

Technology Coordinator: Maintains and updates www.kempnerpto.com website. Manages KPO's social media presence, which is currently limited to Facebook, Instagram and X(formerly Twitter). All posted items are with the prior approval of Board. 

School Board Liaison: Attends FBISD school board meetings in person or virtually and reports items of interest and concern to the KHS PTO. 

Historian: Takes pictures and prepares yearly hard copy and electronic scrapbook recording all KPO events. Submits suitable items to FBISD newsletter.  

On Campus Sales Fundraising Coordinator: Schedules volunteers to make and sell cookies or pizza or other items at weekly cookie sales. Responsible for the purchase of supplies needed for sales. Responsible for submitting cookie/pizza/other items fundraiser for approval by the district for the following year's cookie/pizza/other items sale. 

Student/Faculty Services Coordinator: Assists counselors with special projects. Provides simple luncheon for the FBISD crisis counselor team in the event of a tragedy at KHS. May assist KHS with Senior Breakfast in May.

Social Coordinator: Responsible for Kempner PTO Christmas and End of Year luncheons or snack bars. Coordinates refreshments at Kempner PTO meetings. Responsible for decoration and removal of the KHS Christmas tree. Assists with recognition for staff and teachers during appreciation events.